The Institute for Health Metrics and Evaluation (IHME) is an independent research center at the University of Washington. Its mission is to monitor global health conditions and health systems, as well as to evaluate interventions, initiatives, and reforms. IHME carries out a range of projects within different research areas including the Global Burden of Diseases, Injuries, and Risk Factors; Future Health Scenarios; Costs and Cost Effectiveness; Geospatial Analysis; Resource Tracking; and Impact Evaluations. The aim is to provide policymakers, donors, and researchers with the highest-quality quantitative evidence base to make decisions that achieve better health.
IHME has an exciting opportunity with two (2) positions joining the team as Program Specialists for the Global Burden of Disease research enterprise on the Financial Planning and Operations Team. The primary purpose of the position is to manage and facilitate the resources and efficiencies of the senior leadership of the multidisciplinary research on projects related to the Global Burden of Diseases, Injuries, and Risk Factors (GBD) enterprise, requiring timely coordination, management, and communication among different internal and external audiences.
The Global Burden of Disease enterprise is a systematic, scientific effort to estimate the comparative impact of health loss from diseases, injuries, and risk factors by age and sex over time. It requires a complex set of cutting-edge scientific methods and the marshalling of data from a wide range of sources, including vital registration, published and gray literature, surveys, censuses, hospital records, registries, and centralized databases and administrative records. It annually produces estimates of prevalence, incidence, fatalities, years of life lived with disability, premature death, and disability-adjusted life years for more than 330 diseases and injuries and more than 75 risk factors for nearly 800 geographic locations that collectively comprise the entire globe.
The enterprise requires expertise from multiple disciplines, including epidemiology, statistics, demography, survey methodology, clinical science, and computer science, amongst others. The enterprise also requires a significant emphasis on data gathering, the development and maintenance of a robust computational and storage infrastructure, and a combination of analytic machinery and diagnostics that require constant improvements and maintenance. The project is helmed at IHME and collectively carried out with more than 3,800 collaborators from around the world, making it the single largest research undertaking of its kind.
The operations that bind that enterprise together include the need for: consultation and intellectual leadership carried out through timely meetings around the world; clear communications abetted by concise and up-to-date materials and briefings; coordination of common resources across a team in Seattle of 200 people; presentation tools and templates that can be readily adapted for scientific, donor, and government audiences; support for dissemination in conferences and meetings with senior leaders from a range of scientific, government, and inter-governmental settings; relationship building through friendly and effective recruitment and on-boarding of new staff and collaborators; and strong support for agile management on a daily basis.
The Program Specialist is responsible for developing an understanding of the intellectual content that comprises the GBD and be adept at facilitating communication about this research enterprise among people with varying degrees of experience from a variety of cultural settings and academic disciplines. Finally, the Program Specialist must fully understand the project goals and be able to translate those goals into action by managing resources (including people) to achieve important deadlines for the delivery of complex products and tasks.
- Develop a command of the intellectual material, key concepts, and objectives that relate to the GBD. Individual is expected to develop an understanding of the material presented in articles, policy reports, and presentations that result from the projects involving GBD work.
- Become familiar with the details of complex interdisciplinary projects, including team members involved, their goals, objectives, and activities. Serve as a resource on GBD activities, be integrally involved with processes and key activities during the lifecycle of the project.
- Using a high level of professionalism and diplomacy, foster and maintain excellent public relations with staff, faculty, chairs, deans, institutional partners, including research institutions, government agencies, donors, inter-governmental organizations, and others. Communicate across international teams of collaborators on behalf of the GBD enterprise to best ensure clear and timely communication and coordination in order to achieve group goals.
- Prepare donor reports and related narratives. On behalf of PIs and GBD leaders, independently draft correspondence, producing, writing, and editing of materials and reports, exercising a high level of accuracy and attention to detail.
- Prepare materials, presentations, and briefings by collating, summarizing, and framing intellectual and logistical information from across multiple parties. Preparing such items will require intellectual agility and the ability to synthesize, edit, and format content in a concise and comprehensible manner.
- Proactively manage the leaders calendars with external partners and review meetings, activities and events. Independently develop method and process to collect crucial briefing and background materials. Summarize upcoming key project deadlines and related activities for leaders within the overall GBD.
- Help to standardize and update management tools routinely with key information on progress against project timelines. Create smooth and efficient processes for archiving and maintaining project records, including analytic schema, management plans, presentations, and related materials. Help to maintain central archiving resources.
- Confidently and successfully communicate with senior staff and decision-makers internally and externally with tact, diplomacy, and efficiency.
- Provide key operations and logistics support to project leaders to include responding to general and technical inquiries from GBD staff and collaborators around resources, policies, regulations, timelines, key research goals and more.
- Manage seamlessly all operations related to select meetings, events, and trainings while staying within budget. Includes coordination across multiple teams to establish content and structure of meetings.
- Independently manage travel of key leaders and visitors, adhering to budget and IHME/UW travel policies.
- Host short- and long-term visitors and ensure that their stays are as productive and fulfilling as possible, in alignment with individual and project objectives.
- Responsible for the budget and procurement of equipment and supplies, for the office and international research projects, often under very unusual and urgent circumstances. Manage the required documentation related to shipping, customs declarations/documents (foreign deliveries), and invoices.
- Participate in the recruitment and on-boarding of new staff related to the GBD and FPO.
- Facilitate clear and concise communication internally to expedite organizational priorities and guarantee exceptional support to the entire IHME team.
- Develop short/long term measurable goals, evaluation tools, and use to implement operational efficiencies.
- Provide leadership on the Financial Planning and Operations Team.
- Supervision of temporary and student employees as needed.
- Attend team weekly and monthly team meetings.
- Participate in professional development opportunities.
- Perform additional duties as assigned that fall within the reasonable scope of this position.
- Bachelor’s degree in social sciences, business, or related field, plus two years of related experience, or equivalent combination of education and experience.
- Strong interest in health, research, or other topics related to IHME’s mission.
- Must exhibit strong desire and ability to learn new intellectual content.
- Must be able to work independently and be able to take multiple priorities and translate them into project completion through expert planning.
- Strong oral and written communication skills with ability to act with tact and diplomacy while still delivering key messages effectively.
- Must be extremely detail-oriented and organized.
- Strong project management skills, including demonstrated ability to think independently, while coordinating resources needed to meet deadlines.
- Must be a problem-solver, self-motivated, and require minimal supervision.
- A cooperative team player, energetic, and able to develop productive relationships with colleagues and external collaborators.
- Ability to thrive in a fast-paced, dynamic environment.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Conditions of Employment:
- Weekend and evening work sometimes required.
- The employee is frequently required to sit; move around office; and type.
- Employee will occasionally need to lift up to 50 pounds and assemble furniture.