The Institute for Health Metrics and Evaluation (IHME) is a dynamic organization at the University of Washington. Its mission is to monitor global health conditions and health systems, as well as to evaluate interventions, initiatives, and reforms. It is building an audience of interested policymakers, researchers, donors, and other decision-makers in health who are interested in learning more about how to apply, use, and derive better evidence in global health.
IHME has an outstanding opportunity for a Proposal Development Coordinator (PDC) to join our team. Under the direction of the Assistant Director of Proposal Development, the PDC will become proficient in understanding and supporting the development of high-quality proposals for IHME’s work in different population health metrics topics, to include epidemiology, biostatistics, survey methodology, health economics, health system performance, demography, social determinants, and others. It is the responsibility of the Proposal Development Coordinator to learn and gain fluency in the relevant health disciplines that proposals will span in order to succeed in this role. The Proposal Development Coordinator must demonstrate exceptional organizational skills, interpersonal skills, and verbal and written communication, and work effectively with researchers, project managers, and administrators across a number of projects under deadlines. The individual in this role must develop a strong command of the intellectual material and key analytic concepts that relate to the interdisciplinary quantitative science behind proposal ideas in order to identify and present relevant funding opportunities and to clearly and concisely communicate about the scientific significance, objectives, and impact for proposed studies.
This individual will work across research and functional teams to support the processes and tracking of proposals that ensure support of current research areas, as well as contribute to growth of IHME into new areas. This individual must have good interpersonal skills, clear verbal and written communication, strong organizational skills, and sharp attention to detail in order to gather information, develop, and assemble supporting and non-technical proposal components; track proposal development and activity; and work within the Institute and the University to facilitate submissions and communication with sponsors and external colleagues. Additionally, this role will be responsible for supporting tools and processes that support the health of the Institute’s overall pipeline of proposals. Specifically, they will be responsible for tools and processes that enable identification and tracking of progress on proposal priorities, and measure and compare the success of the institution’s proposals with various funders, by research teams and faculty, by mechanism, and other related details. This individual must be an active and supportive team member, including recommending improvements to current processes, templates, and proposal development tools that lead to continued growth and efficiency. This role must become knowledgeable of procedures for development and submission of proposals, as well as have an ability to effectively communicate across a diverse set of audiences in order to successfully interface with UW and IHME teams to ensure compliance and support review, approval, and submission processes for proposals. This individual must be able to successfully coordinate and support the efforts of other individuals involved in proposal development.
The Proposal Development Coordinator will be a member of the Organizational Development and Training Team and will report to the Assistant Director of Proposal Development.
Institutional and Research Learning
- Develop a strong understanding of the intellectual material and key analytic concepts of the research projects in which IHME operates, which span the fields of epidemiology, biostatistics, survey methodology, health economics, health system performance, demography, social determinants, and others, in order to identify and present funding opportunities, and provide general support to the proposal development team. This understanding must also be used to clearly and concisely communicate about their scientific significance, objectives, and impact. Must become adept at IHME research topics that span the fields of epidemiology, biostatistics, survey methodology, health economics, health system performance, demography, social determinants, and others.
- Must become knowledgeable of IHME’s strategic priorities and internal knowledge gaps in order to identify areas for improvements to knowledge sharing and processes, and develop, implement and refine mechanisms that will strengthen these areas.
- Perform literature reviews, background searches, and article summaries as needed to support proposal development, develop funder insights, advance one’s own learning about and fluency in relevant global health topics, and develop materials for briefings, presentations, and other workshops.
Identify, track, and pursue funding opportunities
- Systematically identify, document, and track potential funding opportunities through regular review of external and internal funding opportunities utilizing databases, publications, websites, and listserves; present those that may be of interest and align with IHME’s research goals and priorities.
- Prepare summary documents that interpret and assess proposal development opportunities for consideration by the IHME leadership.
- Become thoroughly familiar with institutional partners, including academic research institutions, think tanks, clinical facilities, governmental organizations, and non-governmental organizations. Must demonstrate cultural competency and an ability to collaborate and work with a wide range of funders.
Proposal development and tracking
- Coordinate, track, and support efforts of other researchers and staff involved in proposal development. Demonstrate cultural competency and an ability to collaborate and work with a wide range of project team members.
- Write and edit proposal application components of proposals, develop work plans, and help prepare budgets for implementation of new research projects.
- Track proposal development and activity, from individual proposals to overall funding portfolios, including developing and updating metrics for progress, establishing proposal calendars, and creating and populating templates.
- Manage smooth and efficient processes for archiving and maintaining proposal documents and resources. Make materials available to research and other staff as necessary.
- Research, interpret, and analyze potential collaborator interests in order to help create matching scopes of work, letters of support, and other requisite materials.
- Develop systems that allow for tracking and comparisons of success and status of overall proposal pipeline within IHME, including producing metrics for reporting to team and institutional leads on a regular and ongoing basis.
- Be an active and supportive team member, including recommending improvements to current processes, templates, and proposal development tools. As needed, assist with proposal development training for faculty, project officers, and other key staff. Duties would include logistical coordination and giving presentations on key processes.
- Become familiar with University- and IHME-based regulations and procedures regarding sponsored research to ensure compliance and to support review, approval, and submission processes.
- Contribute to development of new tools and processes related to tracking progress of individual proposals and successes of overall proposal portfolio
- Perform additional duties as assigned that fall within the reasonable scope of this position.
Bachelor’s Degree plus two years of related experience, or equivalent combination of education and experience
- Superior organizational and record-keeping skills. Ability to pay attention to detail and maintain accurate records.
- Excellent written and verbal communication skills, including the ability to tailor information to specific audiences.
- Ability to prioritize and manage time effectively, multi-task, and meet deadlines.
- Must exhibit strong desire and capacity to learn new intellectual content across different disciplines in a timely fashion.
- Strong interpersonal skills and ability to contribute to a positive work environment.
- Ability to thrive in a fast-paced and dynamic environment is critical.
- Skills with excel, tableau, or similar systems that allow tracking status of portfolio and proposal status desired.
- Project management, writing and/or editing experience is optimal.
Conditions of Employment: Evening and weekend work may be required.