The Institute for Health Metrics and Evaluation (IHME) is a dynamic organization at the University of Washington (UW). Its mission is to monitor global health conditions and health systems, as well as to evaluate interventions, initiatives, and reforms. It is building an audience of policymakers, researchers, donors, and other decision-makers in health who are interested in learning more about how to apply and derive better evidence in global health.
IHME has an outstanding opportunity for a Proposal Development Coordinator (PDC) to join our team. Under the direction of the Assistant Director of Proposal Development, the PDC will become proficient in understanding and supporting the development of high-quality proposals for IHME’s work in different population health metrics topics, including epidemiology, survey methodology, health economics, health system performance, demography, social determinants, future health scenarios, and others. The PDC must learn and gain fluency in the relevant health disciplines that proposals will span. The PDC must demonstrate exceptional organizational, logistical, interpersonal, and verbal and written communication skills, and work effectively with faculty, researchers, project managers, and administrators across a number of projects under tight deadlines. The ability to be a self-motivated and independent learner who thrives in dynamic environments will help this individual to be successful. The individual in this role must develop a strong command of the intellectual material and key analytic concepts that relate to the interdisciplinary, quantitative science behind proposal ideas in order to identify and present relevant funding opportunities, and to clearly and concisely communicate about the scientific significance, objectives, and impact for proposed studies.
This individual will work across research and functional teams to support the logistics and tracking of proposals that support IHME’s current research areas, as well as contribute to growth into new areas. This individual must have sharp attention to detail in order to gather information, develop and assemble supporting and non-technical proposal components, track proposal development and activity, and work within IHME and the UW to facilitate submissions and communications with sponsors and external colleagues. Additionally, the PDC will be responsible for supporting the health of the institute’s overall proposal pipeline. Specifically, they will be responsible for tools and processes that track progress on proposal materials, including driving forward the logistics to turn opportunities into formally submitted proposal materials. This individual must be an active and supportive team member, including recommending improvements to current processes, templates, and proposal development tools to promote continued growth and efficiency. The PDC must become knowledgeable of procedures for development and submission of proposals, and effectively communicate across a diverse set of audiences within IHME and the UW in order to ensure compliance with proposal policies, and to support review, approval, and submission processes for proposals. This individual must be able to successfully coordinate and support the efforts of other individuals involved in proposal development, including faculty, research management, and other members of the Proposal Development Team.
The PDC will be a member of the Organizational Development and Training Team and will report to the Assistant Director of Proposal Development.
Institutional and research learning
- Develop a strong understanding of the intellectual material and key analytic concepts behind IHME’s research topics, which span the fields of epidemiology, survey methodology, health economics, health system performance, demography, social determinants, future health scenarios, and others, in order to identify and present prospective funding opportunities, and provide general support to the Proposal Development Team. This understanding must also be used to clearly and concisely communicate about the scientific significance, objectives, and impact of current and proposed research projects.
- Must become familiar with IHME’s strategic priorities and internal knowledge gaps in order to identify areas for improvements to knowledge-sharing and processes, and to develop, implement, and refine mechanisms that will strengthen IHME’s work.
- Perform background searches and literature reviews as needed to support proposal development, develop funder insights, advance one’s own learning about and fluency in relevant global health topics, and develop materials for briefings, presentations, and workshops.
Identify, track, and pursue funding opportunities
- Systematically identify, document, and track potential funding opportunities through regular review of external and internal funding opportunities using databases, publications, websites, and listservs. Present those that may be of interest and align with IHME’s research goals and priorities.
- Prepare summary documents that interpret and assess proposal development opportunities for consideration by IHME faculty and leadership.
- Become thoroughly familiar with institutional partners, including academic research institutions, think tanks, clinical facilities, private foundations, and governmental and non-governmental organizations. Must demonstrate cultural competency and an ability to collaborate with a wide range of funders.
Proposal development and tracking
- Coordinate, track, and support efforts of other researchers and staff involved in proposal development. Demonstrate cultural competency and an ability to work effectively with diverse project team members.
- Write and edit components of proposals, develop work plans, and help prepare budgets for implementation of new research projects.
- Track and manage proposal development, including creating and populating materials templates, developing and updating proposal calendars and checklists, reviewing timelines with proposal contributors, and ensuring that key deadlines are reached in a timely manner.
- Manage smooth and efficient processes for archiving and maintaining proposal documentation and resources. Make materials available to faculty, researchers, and other staff as necessary.
- Research, interpret, and analyze potential collaborator or funder interests in order to help create appropriate scopes of work, letters of support, and other requisite materials.
- Be an active and supportive team member, including recommending improvements to current processes, templates, and proposal development tools. As needed, assist with proposal development training for faculty, research managers, and other key staff. Duties would include logistical coordination and giving presentations on key processes.
- Become familiar with University- and IHME-based regulations and procedures regarding sponsored research to ensure compliance and to support proposal review, approval, and submission processes.
- Contribute to development of new tools and processes related to tracking progress of individual proposals and successes of overall proposal portfolio
- Perform additional duties as assigned that fall within the reasonable scope of this position.
- Bachelor’s degree plus two years of related work experience, or equivalent combination of education and experience.
- Superior organizational and record-keeping skills. Ability to pay attention to detail and maintain accurate records.
- Excellent written and verbal communication skills, including the ability to tailor information to specific audiences.
- Ability to prioritize and manage time effectively, move quickly between disparate tasks, and meet deadlines.
- Must exhibit strong desire and capacity to learn new intellectual content across different disciplines in a timely fashion.
- Strong interpersonal skills and ability to contribute to a positive work environment.
- Ability to thrive in a fast-paced and dynamic environment is critical.
- Skills with Microsoft Office suite, Asana, or similar systems that allow development and tracking of portfolio and proposal status desired.
- Project management, writing, and/or editing experience is optimal.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Conditions of Employment:
- Evening and weekend work may be required